FY2018 USGS NGGDPP Grant: Data Rescue, Preservation, Accessibility, and Discoverability

Status Start Date End Date Locations
completed Jul 1, 2018 Jun 30, 2019 All Counties
Director: Jennifer Lanman
Other Researchers: Gary Motz, Robin Rupp Karen Like
Funding: U.S. Geological Survey (USGS) - National Geologic and Geophysical Data Preservation Program
Issue: Many IGWS records, documents, and materials are unindexed and tucked away in unlabeled cabinets or housed in unsorted back rooms, limiting accessibility. Though key staff may know locations and value of some items specific to current research, aggregation of staff knowledge and item-level inventories will allow for the recapture of any significant "lost" data sources for staff and public use, as well as facilitate identification and removal of orphaned data.
Objective: 1. Sorting and cataloging 200 linear feet of unmanaged historic research records to reclaim data and archival documents and prioritize reclaimed materials for digitization; 2. Creating collection inventory metadata for ingestion in the National Digital Catalog (NDC) and Encoded Archival Description (EAD) compliant finding aids for inclusion on the IGWS website; 3. Cataloging and compiling metadata for a partially unmanaged collection of 4,500 limestone and mineral samples; 4. Processing sample metadata for International Geological Sample Number (IGSN) registration and ingestion into NDC.
Approach: The IGWS will apply geologic nomenclature from the System for Earth Sample Registration (SESAR) and recommended practices found in The New Museum Registration Methods published by the American Association of Museums for cataloging and rehousing the limestone and minerals samples. Recommended practices from the Library of Congress and Society of American Archivists will be adhered to while organizing, describing, cataloging, and creating finding aids for the records collection. Through this effort, the IGWS will reestablish accessibility and discoverability of these resources while ensuring their intact transfer to new active archive locations. The collections will be cataloged simultaneously by the project Principal Investigator and data preservationist, each having the help of a technical assistant and, in the case of the paper collection, a geologist who will identify and prioritize items for future digitization.
Products: We will make available to the public compiled metadata consisting of 4,500 sample records and content descriptions of 200 linear feet of research records by adding them to the National Digital Catalog, placing finding aids on the IGWS website, and, in the case of the sample collection, obtaining IGSNs through the SESAR registry.
Benefits: Adding to our available and accessible data will allow us to enhance our service to our stakeholders while continuing to fulfill our responsibility as the state’s sole repository for geologic materials. Likewise, returning these collections to a discoverable and managed state will empower our staff with increased efficiency when responding to stakeholder information requests and open a resource for current research that may not be fully realized.