2015 Indiana Data Preservation Program

Status Start Date End Date Locations
completed Aug 17, 2015 Aug 16, 2016 All Counties
Director: Richard Hill
Other Researchers: Nancy Hasenmueller, Drew Packman, Kathryn Shaffer K. Like, D. Spanbauer
Funding: Battelle Memorial Institute
Issue: Over the past several years, the Indiana Geological Survey (IGS) has received funding from the National Geological and Geophysical Data Preservation Program to inventory, curate, and catalog its physical sample collections. The IGS has uploaded the catalogs and metadata to the National Digital Catalog (NDC) for nearly all of its physical sample collections. As part of the IGS data preservation strategic plan, we are now focusing our attention on inventorying and cataloging the large assortment of paper records and maps located in IGS file and map cabinets.
Objective: For many years, the IGS has kept geologic records, maps, field notebooks, and partially completed projects remaining from scientific research staff who retired or left employment. Approximately 32 file cabinets, 36 map cabinets, and 45 banker boxes exist at the IGS that contain geological paper records from past employees; for the most part, though, there is no catalog or inventory of these items. Some files and boxes are labeled with the name of a staff member or a general topic; however, current staff of the IGS do not know in detail what they contain. We do believe that some records are related to the IGS’s physical sample collections and various other geological databases, and they may contain descriptions of rock core, sediment samples, and outcrops. Documenting the details of these unexamined records would provide added value to our existing collections and geological databases.
Approach: We propose to: 1) organize and inventory these paper records and maps into logical and systematic collections, 2) use the standardized IGS inventory tracking QR code identification system to attach an IGS code to each collection or to label each file or map cabinet drawer with such a code, and 3) enter information about each collection into the IGS Inventory Database.
Products: These preservation efforts will produce a catalog of records for a number of collections that will be entered into the U.S. Geological Survey National Digital Catalog, as well as into the IGS Inventory Database, making them discoverable.
Benefits: When the paper records are inventoried and properly cataloged, the catalogs will be made available to IGS researchers for their current and future geological research projects. Depending upon the condition of the paper records and content, some of these records will also be made available to the public.